Pharmacy Management System Requirement Analysis

            Functional Requirements

  There are functions done by the system such as storing the necessary information of drugs, preparing for the medicine, giving weekly reports, easily searching for medicine, working two languages, Update, delete and save data of medicine.

Generate report: the pharmacy management system generates reports weakly on information about the drugs and it exports the information as Output document.

 The pharmacy management system generates reports according to the purpose.

•  Report on Medicines, products, companies, sales, inventory according to period, weekly, monthly, annually

• Income of the pharmacy (daily, monthly, annual)

• Employee details

• Attendance of every employee

• The reports can be downloaded as a Pdf or Excel file.                                   

 

Store the necessary information of the drugs: The PS (pharmacy system) stores detailed information about each medicine including the Actual name, the formula of medicine, how it is important, and for which discuses is required. Since the information for each drug was required in some cases like the use of drugs, use drugs, and for whom is given.

Searching Medicine and other Data: The PS has easily searched for medicine which shows in which shelf is put and the behavior of the medicine. The searching process is based on the name of the given data or the identification of the item. Here when the user searches the item on search but the related things were displayed on the screen and can select the actual item that the user needs.

Alerting pharmacy Data in the system: The system is supposed to work primarily in English and Amharic. So the user can use one of these languages. the purpose of the languages were

 when the user is unfamiliar with the system he/she may change the language that he/she understood. simply it serves as a translator.

The function that the system do is

 ✓store Medicine data's
 ✓Search Medicine data effectively 
 ✓Update, delete and Edit medicine Information
 ✓Generate report on medicine  
 ✓ Prepare bill for the medicine  

 ✓Gives navigation or information for pharmacy organization 
 ✓Gives alert  for the user when medicine item is low
 ✓Changing login password
 ✓Have the system document how to use the system

     Non functional Requirements 

       This pharmacy management system can operate in the following characteristics.

      ✅ Usability: Any familiar with using windows operation can operate the system since it has a user-friendly user interface. Which have the instruction menu's how to use it which self-directive application then can be used in the system without ambiguity.

      ✅Reliability: The pharmacy system is available based on the user needs, can work properly,  and do transactions efficiently including safe data management of the pharmacy. for invalid and malfunctioned operations the system will restart to prevent data loss as well as safe operation within 5 seconds. The pharmacy system is password protected to change things on the system by login into the pharmacy system. Any user can't use the system but the gest user can see on general properties of the pharmacy and medicines without a password. As result data is protected and controlled by only the administrator.

     ✅Performance: The pharmacy management system operates its function in a small amount of time which is less than 2 seconds and can be accessed by one user at a  time or concurrently. To access the user must first login to the system which must have the pharmacy system privileged and also the system can store data up to 40GB of data. When the system may be busy due to malfunction operation it may with up to one minute other ways the pharmacy system restarts.

    ✅User interface: the user interface is friendly which is easy to use. And having an attractive frame structure that is prepared in assumption with other related systems. Also, the user can change him/her user favorite interfaces that are available in the system.

    ✅ Operation: The pharmacy management system is operated and controlled by a pharmacy manager for safe work.

    ✅Supportability: The pharmacy management system operates in any version of the Windows operating system. Such as windows 2003, windows 7, windows 8, and other related versions. The system can be easily maintained by the manager of the pharmacy system by using the prepared documents of the system for easy maintenance. Other ways it is maintained by the system developers for corrective and other heavy problems.

    ✅Implementation: The language we use to implement the system is NetBeans IDE, JDK, MYSQL database.

    ✅Efficiency: Specifies how well the software utilizes scarce resources: CPU cycles, disk space, Memory, bandwidth, etc.

    Conclusion

Requirements for the development or purchase of pharmacy information management systems should focus on their capability of sharing and using information across the medication use cycle and the patient’s continuum of care. These systems must support interoperability and standardization, and enable multidirectional communication amongst all professionals involved in the medication-use process.